High-end event planning company specializing in transforming client events into unforgettable experiences seeks an Administrative and Events Coordinator to join their growing team.
Company: Concierge-style event planning company – specializing in managing events from concept to completion.
Hours/Schedule: 5-10 hours/week with the opportunity to grow
Job Type: Long-term Contract
Location Requirements: Mainly Remote, with some onsite event day requirements. Must be local to MA
Rate: $25-$35/hour depending on experience
Job Description: The Administrative and Events Coordinator will play a crucial role in this high-end event planning business, providing exceptional administrative and event coordination support on a part-time basis. Responsibilities will include managing schedules, handling client communications, and assisting with the meticulous planning and execution of sophisticated events. T
This role will work closely with the Owner to ensure every detail is meticulously handled, contributing to the seamless delivery of memorable, high-quality experiences for their discerning clientele including corporate, non-profit, and private clients. Organizational skills, attention to detail, and the ability to maintain a polished and professional demeanor will be key to your success in this role.
Responsibilities:
• Perform general administrative duties such as answering emails, managing files, and performing other tasks as needed to support the team
• Serve as a liaison between the event planning team and clients, vendors, and other stakeholders
• Research events elements, locations, and vendors
• Assist with nurturing client leads and strategic partnerships; follow-up emails, CRM monitoring, etc.
• Enter and manage data related to client information, event details, and other administrative tasks and generate reports as required
• Prepare, organize, and maintain event documentation, including contracts, vendor agreements, invitations, and client correspondence; ensure all documents are accurate and up-to-date
• Proofread, edit, and provide suggestions on event/communications collateral
• Respond to attendee inquiries via phone or email
• Make suggestions for current processes
• Financial record keeping in QuickBooks On-Line; entering vendors and bills, tracking expenses
• Provide onsite event support – optional
Qualifications:
• Bachelor’s Degree; preferably in hospitality or business management
• Minimum five years of administrative or events management experience
• Proficiency in the use of Microsoft Suite, e-mail applications (Google/Outlook), QuickBooks, honeycomb preferred
• Superb written and oral communication skills, client-focused with experience interacting with senior-level stakeholders
• Experience with project management and/or administrative procedures, a plus
• Experience using registration databases
FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.
