Nonprofit in Washington, DC seeking a full-time Administrative Assistant to support executives and organization.
Hours/Schedule: 40 hours/week
Job Type: Direct hire
Location Requirements: 4 days/week on site, 1 day remote
Rate: $60-70K salary plus excellent benefits to include commuter allowance, 20 days PTO, all Federal holidays off as well as December holiday week, professional development allowance.
Job Description: Administrative Assistant will support the Chief Executive Officer and the Chief of Staff and assist the Operations Manager with general office operations.
Responsibilities:
Specific tasks include, but are not limited to, the following:
- Orchestrates a variety of administrative tasks in support of the President, requiring thorough knowledge of organization's mission, policies, and national network
- In collaboration with the Chief of Staff, manages incoming correspondence and requests made to the Office of the President, observing the need to work under tight deadlines with competing priorities
- Coordinates travel arrangements and logistics for the President and assists in the preparation of materials related to his public presentations
- Facilitates writing assignments for the President, including drafting correspondence and, as appropriate, providing research and text for speeches and reports
- In collaboration with the Operations Manager, provides support for special projects and events for constituents
- Supports the Chief of Staff in communications with Board of Directors and Council of Scholars, including preparation and organization of board meetings.
- Fields mail, email, and phone inquiries from organization’s national network of trustees and alumni, directing inquiries to appropriate departments
- Assists the Chief Operations Officer and Operations Manager with planning annual conference event. Provides support for other events as needed
- Maintains company calendars, zoom meetings, and main email.
- Assists the Chief of Staff in scheduling regular staff meetings and lunches; helps the Operations Manager with special occasion celebrations.
- Assists the Operations Manager with ordering and maintaining supplies.
- Performs other duties as assigned.
Qualifications:
- 5+ years of experiences as an executive assistant or administrative professional preference. College degree is a plus, as is previous experience in a nonprofit setting
- Highly organized and possess exemplary time management and planning skills
- An excellent understanding of MS Office
- The ability to multitask and prioritize daily workload
- Superior verbal and written communication skills
- Personable, highly motivated, and principled
- The highest degree of personal responsibility, accountability, and honesty
- Protects confidentiality and safeguards sensitive personal information
- Demonstrated ability to work both independently and as an integral member of a team
FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.
