An operations and consulting firm providing outsourced support for nonprofit organizations is seeking a skilled administrative professional to join their team. Flexible work environment, growth opportunities, and great culture.
Company: Since 2014, the firm has provided smaller non-profits, support in all aspects of operations – bookkeeping, administration, HR, and payroll.
Hours/Schedule: 15-20 hours/week, with a flexible schedule, Mon-Fri within standard business hours
Job Type: Contract with potential opportunity to convert to a permanent position
Location Requirements: Hybrid in Salem, MA 1x/week; new modern office, easy parking, and great location
Rate: $25/hr to $30/hr depending on experience
Job Description: The Administrative Associate (AA) plays a key role in supporting our nonprofit clients and internal team operations. This position combines client facing responsibilities with hands-on internal support, including day-to-day management of the Salem, MA office.
The Administrative Associate will work closely with a dedicated portfolio of clients, providing essential administrative support while also contributing to the overall efficiency and smooth functioning of internal workflows and office operations. This is an excellent opportunity for someone who enjoys variety, thrives in a mission-driven environment, and is eager to make an impact across multiple teams.
Responsibilities:
- Lead day-to-day administrative support for assigned nonprofit clients with a focus on proactive communication, task ownership, and follow-through.
- Provide light project coordination by tracking deadlines, supporting special initiatives (e.g., audits, reporting), and assisting C-Level leadership members as needed.
- Manage calendars and scheduling for client teams and internal staff, including key meetings, events, and deadlines
- Coordinate travel logistics and related bookings
- Handle document workflows, including edits, signatures, and file organization
- Oversee mail, scanning, filing, and supply orders for clients and internal team
- Maintain accurate data entry and database records
- Lead fulfillment of client mailings and special project requests
- Support internal operations – including logistics, schedules, mail, and in-office reception
- Supervise or delegate tasks to interns, ensuring quality and effective use of their time
- Take on other priority tasks and projects as assigned by the C-Level leadership
- 2 years of relative work experience, preferably in the non-profit sector
- A successful candidate must have an ownership mindset, drive vision and purpose, communicate effectively, drive results, and work collaboratively
- Positive attitude and commitment to justice and equality for all; organization primarily supports nonprofits with progressive social missions
- Enjoy working in a fast-paced environment and can remain highly organized without losing sight of the broader objectives
- Strong initiative and sound judgment; able to prioritize task, problem-solve, and work independently with minimal supervision
- Exceedingly strong attention to detail and the ability to navigate shifting priorities and changing environments
- Excellent interpersonal and communication skills; able to collaborate effectively with teams and external partners
- Proficiency with Microsoft Office Suite, especially Excel and Word; Computer database applications like Salesforce, a plus
- High level of poise and professionalism in all circumstances
- Excellent oral and written communication skills
