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Coordinator, Office of the President & CEO

  • Category: Administration
  • Location: Arlington, Virginia
  • Work Arrangement: Hybrid
  • Type: Part-time

Local non profit is looking for a Coordinator for the Office of the President & CEO      
 

Hours/Schedule: 3 days a week, 6.5 hours a day

 

Job Type: Direct

 

Location Requirements: 2 days on site in DC, 1 remote 

Rate: $40,000 salary 

 
Job Description: 

Provide administrative and logistical support in the Executive Office, drawing upon a thorough knowledge of corporate policies, practices, procedures and business activities. Assignments require a high degree of confidentiality and involve interactions with multiple levels of staff and contacts outside the area of assignment. Work is generally performed in an office environment, with frequent interruptions and irregularities in the work schedule. The Incumbent will be required to work on-site in the office, as well as off-site at a private residence in Washington, DC due to ongoing construction at the headquarters til March 2023.

 
Responsibilities:  

 

  • Support, coordinate, and assist with planning, logistics, and preparation of materials for onsite and offsite meetings or events as directed.
  • Gather, organize, label and update paper files and documents for the President’s Office for use in briefing folders.
  • Assist with planning, coordinating, and arranging travel in a timely, discreet manner.
  • Coordinate appointments and meetings; to include managing the CEO’s conference room facilities.
  • Prepare expense reports, reimbursement forms, and invoices.
  • As directed, participate in coordination, preparation and distribution of Board-related materials and presentations.
  • Perform various special research projects; assist with general events and activities generated through the Executive Office. Engage in staff-wide event planning and meeting setup and implementation.
  • Develop and maintain efficient physical and digital filing systems and contact lists.
  • Essential duties to include, photocopying, sending faxes and taking dictation; Sorting and delivering mail; maintaining supplies inventory as well as, troubleshooting computers, printers, fax machines, scanners, shredders and other office equipment.
  • Frequent reaching, walking, standing, lifting, stooping, or carrying of equipment and materials may be required.
  • Position requires occasional evening and/or weekend hours.

 

Qualifications:  

  • College degree 
  • Minimum of two to three (2-3) years of administrative office experience 
  • Must exhibit sound judgment and handle confidential matters with discretion and tact.
  • Demonstrated knowledge of general office procedures.
  • Strong understanding and application of computer technology to efficiently accomplish work, using Microsoft Office programs, email, and Internet.
  • Strong communication and interpersonal skills
  • Excellent verbal and written communication skills.
  • Must be highly efficient with the ability to manage a number of diverse tasks, activities, and projects at the same time and must have the ability to handle multiple shifting priorities and remain flexible and take an optimistic approach to work
  • Interest in public media and the non-profit sector.

 

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.  

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