Civil legal aid organization is looking for a well-qualified Database Manager with Salesforce to join their dynamic team
Company: Civil Legal Aid organization
Hours/Schedule: Full-time, flexible, Excellent benefits
Job Type: Direct
Location Requirements: Hybrid, work will primarily be done remotely with an occasional on-site meeting in their office in Washington, DC (2-4 days monthly)
Rate: 80k, Excellent benefits to include: health insurance, medical and dependent care FSAs, 401(k) retirement plan with match, commuter benefits, home office allowance, summer hours, professional development allowance, vacation and sick leave, and sabbatical appreciation leave.
Job Description: The Database Manager is responsible for the Grants Management System and for assuring operations are in alignment with generally recognized grants management best practices as well as the firm's standards. The Manager will play a key role in developing and executing the lifecycle of all grant programs through the custom Salesforce module employed by the Foundation. As the organization works to become more centralized with its data, this role will be instrumental in helping us grow in our data practices. The Grants Database Manager is a core team member who will manage the GMS and use grantee data to help demonstrate the impact of the Foundation’s investments.
Responsibilities:
- Serve as system owner for the Grants Management System, including vendor management, administrative and quality oversight, and content control with assistance from the Governance and Technology Specialist.
- Set up, manage, and establish the protocols for the Grants Management System (GMS), including training and supporting the Programs Team to operationalize and make efficient use of the Grants Management System.
- Responsible for software-related activities in programming, process workflow configuration, data management, data analysis, and reporting for the grants management system.
- Create and manage data and reports using Salesforce
- Manage third-party software integrations such as DocuSign and Tableau.
- Provide administrative support to Programs Team throughout the life cycle of each grant round including preparing and monitoring application submissions, providing technical assistance to applicants and grantees, coordinating the applications review process, preparing and monitoring grant award documentation, grant adjustments, grant extensions, preparing and submitting invoices for grant payments, and scheduling and monitoring grantee report submission.
- Provide general operational support including the organization of files, creation of presentation materials, data entry and analysis, generating reports from database and translating data into meaningful insights for the team.
- Demonstrate continuous efforts to improve operations, streamline processes, and work cooperatively to execute programs effectively, addressing issues necessary to enhance desired outcomes.
- Collaborate with the Programs Team, grantees, and financial consultants to effectively and efficiently manage site visits.
- Keep abreast of new Salesforce features, functionality, and integrations to provide recommendations for process improvements.
Qualifications:
- Knowledge of nonprofit grant making processes and procedures. (Recommended to have gone through at least one grant cycle with multiple applicants)
- Bachelor’s degree from an accredited college or university
- Minimum of five years of progressive experience handling responsibilities comparable to those outlined above
- Experience in data querying, reporting and analysis.
- System administration experience with one or more grants management systems is preferred; experience with Salesforce (Certification is not needed)
- Training users in use of databases .
- Demonstrated project management skills and the ability to coordinate various activities and resources
- Highly organized with the ability to prioritize and manage timelines while being flexible in work assignments
- Excellent attention to detail, with high standards of quality and accuracy
- Excellent written and verbal communication skills demonstrated through a factual and sincere communication style
- Conscientious, thorough, and precise, with the ability to produce high quality deliverables
- Task-oriented with strong follow through skills needed to complete work correctly and on time
- Self-disciplined, serious about the work, and strong sense of duty
- Demonstrated commitment to racial equity and diversity
- Ability to contribute to a positive work environment
- Ability to work efficiently independently and with a team
- Ability to ask relevant probing questions and understand when issues require escalation
- Sound judgment and professional maturity
- Ability to thrive and adapt to the changing demands of a fast-paced, rapid-growth environment
- Proficiency with Microsoft Office Suite and Acrobat Adobe
FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.
