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Estate Planning Coordinator

  • Category: Administration
  • Location: McLean, Virginia
  • Work Arrangement: On-Site
  • Type: Part-time

Top rated wealth management firm in the McLean area needs an Estate Planning Coordinator to help their EP Department with client scheduling and follow-up.

Hours/Schedule:  20 hours/week over 4 or 5 days. Flexibility within core workday hours.

Job Type: Contract to Hire


Location Requirements: On-site

Rate: $25-35/hour

Job Description: This position coordinates client meetings, gathers, records, and accesses client information, to assist all attorneys with preparation for initial and document signing meetings.


  • Schedule and confirm client meetings by coordinating with EP Department Associates
  • Request necessary documents and ensure receipt of required client information prior to scheduled meetings
  • Document scanning and maintenance of paper and electronic filing systems
  • Timely and accurate data entry into firm databases
  • Preparation for client meetings, to include confirmation calls, document prep and review, and appropriate scanning & filing of client documents
  • Witness or confirm witness of document signings by clients and notarize as requested
  • Receive final documents from Associates, ensure they are uploaded to client portal, and notify all require parties of document availability
  • Proficiency in drafting Plan Design Summaries for Senior and Associate attorneys
  • Interpreting client accounts and executing funding-relate matters and tasks
  • Maintain client pipeline and status of each client; reviews with EP team on a regular basis with supervision from department manager
  • Regular interface with staff and clients as appropriate



  • Bachelor’s Degree.
  • Minimum of 1 – 3 years of experience in a financial or estate planning firm
  • Strong attention to detail and organizational skills are required
  • Proficiency in MS Excel, Outlook, and Word are required
  • Experience with Microsoft CRM a plus
  • Experience with multi-line phone system a plus
  • Good communication skills; both verbal and written
  • Ability to multi-task and juggle multiple priorities
  • Client and internal communication is timely, accurate, and thorough
  • Collaborative and supportive team player


FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.  

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