Back to Jobs

Executive Administrative Assistant

  • Location McLean, VA
  • Category Administration
  • Date Posted 06/06/2021
  • Type Contract
  • Commitment Full-time/NoFlex
  • Job ID #3930

Wealth advisory and financial advising company in McLean, VA is looking for an Executive Admin Assistant to help out through February 2022.

 

Hours/Schedule: Full-time through February 2022

 

Job Type: Contract

 

Location Requirements: On-site

 

Rate: $30/hour

Job Description: This position supports the firm's President/CEO with calendar management, inbox triage, meeting preparation, and helping with general administrative tasks. This position reports to the firm's CEO/COO and will have daily interaction with all senior executives, the support team and their client base.

Responsibilities:

  • Provide administrative support for the firm's President/CEO
  • Act as Gatekeeper for the President's office
  • Schedule and coordinate CEO's meetings and manage calendar conflicts
  • Confirm appointments
  • Assist CEO with managing client relationships while providing a high level of service
  • Interact with clients and triage their needs in a timely and professional manner
  • Answer incoming phone calls for the firm alongside Operations Team
  • Prepare and print meeting materials, as requested
  • Maintain client account records in CRM
  • Manage multiple tasks and maintain ability to juggle competing priorities through organization and prioritization of work
  • Assist with various projects as appropriate
  • Assist the COO on an as needed basis
  • Adhere to the Firm’s Best Practices

 

Qualifications:

 

  • 5+ years’ experience in an executive level position/professional office environment (ideally a financial services office)
  • Ability to anticipate support and administrative needs
  • Excellent oral, written and interpersonal skills; strong work ethic, client service orientation, job commitment, initiative and attention to detail
  • Maintain professional demeanor due to regular interaction with senior leadership and clientele
  • The ability to work with all levels of management and anticipate support requirements are critical skills needed to be successful in this role
  • Ability to exercise independent judgment with minimal supervision and maintain a high degree of confidentiality with regard to organizational and personnel matters
  • Strong organizational and computer skills, with intermediate level proficiency in Word and Excel applications

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need