IT Services and IT Consulting company in Huntsville, AL, seeks a Virtual Executive Assistant to the President to work in the DC Metro area.
Hours/Schedule: 20-25 hours/week
Job Type: Contract to Hire
Location Requirements: Hybrid with occasional meetings in DC
Rate: $30-35/hour
Job Description: Master of all things administrative, supporting our executive team and making sure everything runs like a well-oiled machine. We need someone with top-notch communication skills, a knack for organization, and the ability to handle confidential info like a secret agent.
Responsibilities:
- You'll be the guru of calendars, juggling appointments, meetings, and travel arrangements for our executive team like a pro
- Be the go-to person for internal and external folks, sifting through emails, calls, and messages to provide timely responses on behalf of our executives
- Make travel arrangements, handle flights, accommodations, and itineraries to ensure our executives have smooth travels
- Prepare meeting materials, whip up fantastic agendas and presentations, and handle the logistics of meetings – from room setup to technology needs and even catering
- Keep those files and records in tip-top shape, so when someone needs info, you can conjure it up in a flash
- Jump in and assist with special projects, conducting research, preparing reports, and coordinating project activities
- You'll be the master of building and maintaining relationships with our clients, partners, and vendors
- Keep those expense reports in check, ensuring accuracy and compliance with company policies
- Take charge of general office operations – ordering supplies, managing equipment, and making sure everything is running smoothly
- Handle sensitive information with the utmost discretion
- Additional responsibilities as assigned
Qualifications:
- Bachelor's degree in business administration or a related field (but not a dealbreaker if you've got the skills
- At least 8 years of experience as an Executive Assistant, supporting C-level execs
- You have experience in a professional commercial office setting
- Experience with Federal Government Contractors, familiarity with military lingo
- Organized, able to multitask in a fast-paced environment
- Excellent communication skills, both written and verbal
- Superior attention to the little details that matter
- Tech-savvy, you know your way around Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Suites, Monday.com, and additional online collaboration tools
- Problem-solver, decisive, adaptable, flexible, and can handle changing priorities and deadlines
FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.
