Alexandria, VA Environmental Education Association is looking for a Manager, Conferences and Event Management
Hours/Schedule: Full Time Flex
Job Type: Direct
Location Requirements: Hybrid, 1 day a week in the office
Rate: $70,000 – $80,000 salary with excellent benefits
Job Description: The Manager, Conferences and Events Management primarily manages event production for Education, Training Events and Conferences. They collaborate with staff and suppliers to ensure that the Education & Training Event experiences align with the Association's Strategic Goals, objectives, and core values. They also provide operational assistance for the annual technical exhibition and conference.
Responsibilities:
- Education & Training Event Responsibilities
- Research, evaluate, recommend, and negotiate agreements with destinations, venues, and suppliers for four to six events annually, ranging from 200 to 1,2000 participants per event.
- Prepare budgets and maintain accurate projections; manage and reconcile expenses.
- Manage meeting room layouts/seating and produce event orders/specifications for venues and suppliers, serving as main event logistics contact both in advance and on site.
- Manage VIP and Staff hotel reservations.
- Provide and proofread content for event marketing purposes.
- Coordinate staff briefings to prepare team for travel and working on site.
- Assist members/customers with troubleshooting hotel reservations, addressing dietary concerns for meal functions, assuring accessibility within meeting space, etc.
- Conference Responsibilities:
- Coordinate convention center directional and event sign order and production.
- Assist with convention center power and telecommunications orders.
- Act as a floor manager on site, checking meeting rooms and providing operational support for special functions.
- Other duties as assigned.
Qualifications:
- Bachelor’s Degree or equivalent combination for education and experience.
- 6-8 years’ experience in event management, preferably for an association or a non-profit organization.
- CMP preferred.
- Excellent interpersonal, negotiation, and written/oral communication skills.
- Excellent organizational and time management skills.
- Availability to travel frequently and to work nights and weekends as needed.
- Ability to work with autonomy, handle competing priorities, and meet deadlines.
- Ability to develop collaborative and supportive relationships with staff and suppliers.
- Proficient in M365 and Microsoft’s Office Suite, such as Excel, OneDrive, SharePoint, Teams, and Word.
- Ability to travel to 7 events annually (subject to change
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