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Manager, Exhibition Operations and Sponsorship

  • Category: Events
  • Location: Alexandria, Virginia
  • Work Arrangement: Hybrid
  • Type: Full-time/Flex

Association in Alexandria is looking for a Manager, Exhibition Operations and Sponsorship Fulfillment
 

Hours/Schedule: 37.5 hours week

 

Job Type: Direct

 

Location Requirements: Hybrid, 2 days on site every other week

Rate: $65,000 – $70,000 annual salary with excellent benefits

 
Job Description: 
The Manager, Exhibition Operations and Sponsorship Fulfillment develops and implements logistical operations for exhibitions, sponsorship, and pavilions at the annual conference 

 
Responsibilities:  

Conferences

  • Manage exhibit hall operations for contracted vendors, exhibitors, and other key stakeholders for Education & Training events and others as assigned.
  • Collaborate with the Sales & Corporate Development Team, providing pricing and specifications for the development of sponsorship opportunities and fulfillment of sponsorship deliverables.  
  • Evaluate and contract vendors to support exhibition services, including security and first aid, and manages onsite performance.
  • Develop the expense budgets for conference exhibition operations and maintains monthly projections.
  • Support Sales & Corporate Development Team creating sponsorships budgets, Education & Training events and others as assigned.
  • Collect and maintain exhibition operations web content for assigned events.
  • Administer the mobile app and online planner for the Education & Training events and others as assigned.
  • Develop exhibit floor plans for Education & Training events, collaborating with Sales & Corporate Development Team.
  • Consolidate information from conference team – Sponsorships, Exhibits, Conferences, Registration, Education and Training – to determine and order onsite signage.
  • Provide input for conference site research and selection
Association
 
  • Facilitate communication with sponsors regarding deliverables and required fulfillment items, ensuring clarity and alignment.
  • Manage procurement of sponsor collateral and oversee onsite execution to fulfill commitments and meet sponsor expectations.
  • Facilitate the design and development of specialty pavilion floorplans and other specialty areas serving as the lead for internal and external stakeholders.
  • Develop and implement logistics for pavilion and specialty areas in collaboration with the general service contractor.
  • Advise pavilion exhibitors and sponsors on display requirements, guidelines, and logistics.
  • Support onsite operations of pavilion and specialty area exhibitors and sponsors through coordination with service providers.
  • Collaborate with consultants to engage and educate exhibitors on the Association's commitment to sustainability.
  • Coordinate with key stakeholders to select and implement the mobile app and online planner

 

Administrative

  • Provide customer service support to all exhibitors and sponsors.
  • Collect, confirm compliance, and track submission of exhibitor Certificates of Insurance for all conferences involving exhibits.
  • Oversee the administration of exhibitor sustainability efforts.
  • Other duties as assigned

 

Qualifications:
 
  • Bachelor’s degree in event management, communications, marketing, or related field.
  • 3+ years’ exhibit operations experience.
  • Computer literate with proficiency using Microsoft Office 365, Teams, SharePoint, Word, Excel, Fonteva, Map Your Show, Adobe Acrobat, Web Editor/Content Management System, and email.
  • Excellent interpersonal and facilitation skills with strong customer service orientation.
  • Detail oriented and accurate.
  • Deadline oriented with excellent follow-through.
  • Excellent project management skills with the ability to handle multiple projects.
  • Excellent verbal and written communication and problem-solving skills.
  • Good reporting and analysis skills.
  • Travel, up to 15% of the year
 

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.  

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