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Meeting Planner/ Coordinator

  • Category: Events
  • Location: Chevy Chase, Maryland
  • Work Arrangement: Hybrid
  • Type: Part-time

Government consulting firm is looking for a part-time Meeting Planner to join their team 

Hours/Schedule:  20-30 hours weekly, will consider candidates seeking full-time employment as well

Job Type: Contract, on-going

Location Requirements: Hybrid , will be onsite with flexible hours 1 day weekly as needed in their Chevy Chase, MD office 

Rate: $35-$40/Hr. based on experience

Job Description: As a Meeting Planner / Coordinator you will be responsible for supporting a wide range of client-facing and internal meetings and projects.


Meeting Coordination

  • Review agreements for vendors / contractors
  • Pre-event planning, venue identification, and client communication
  • Management and execution of all logistical support and reporting requirements

Virtual Meeting Support

  • Manage, host, and provide technical assistance during virtual meetings
  • Assist speakers, presenters, and participants
  • Leverage team experience in customizing virtual meeting spaces 

Team Support

  • Assist in developing departmental guidelines, standards, and composition to deliver highest quality services and events
  • Mentor and collaborate with both junior and senior staff
  • Identify and implement strategies to increase efficiency and/or productivity


  • Strong verbal and written communication skills
  • Strong critical thinking and problem-solving skills
  • Strong organizational skills and ability to prioritize and complete multiple tasks simultaneously, on time, and with limited oversight
  • Meticulous attention to detail
  • Proficiency with Microsoft Word (including templates, styles, and layout functions), Excel, PowerPoint, Outlook, Adobe DC Pro, etc.
  • Ability to research, adapt, and implement new technologies quickly
  • Ability to meet and maintain requirements for at least a public trust level clearance
  • Ability and willingness to commute regularly to Rockville office, attend meetings throughout the greater Washington, DC area, and travel across the US as required (less than 5% of the time)
  • 3+ years professional work experience in a customer-facing position, with at least 2 years in an event management or support capacity

BA/BS from an accredited four-year institution, or equivalent work experience
Desired Skills & Experience

  • Must have experience supporting federal clients
  • Experience building and managing project budgets
  • Experience with both in person and virtual meeting support
  • Experience in building internal tracking and reporting systems for use across teams
  • Ability to provide both internal (employee) technical support and external (client) consultation and advice on appropriate technology platforms



FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.  

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