Non-profit committed to resolving homelessness seeks an Office/Administrative Assistant to join their Operations team. Great company culture and team!
Hours/Schedule: 20 hours/week, preferred schedule of four 5-hour days, but open to options with the right candidate
Job Type: Direct
Location Requirements: On-site in Haverhill office
Rate: $20-$22/hr
Job Description: Reporting directly to the CPO, the Operations/Administrative Assistant will assist with office administration, provide logistical support for program activities, and assist in financial reporting and communications within the organization.
Responsibilities:
- Assist with program management, including preparation of monthly program reports to funding agencies
- Organize, maintain, and update departmental files, records, databases and mailing lists
- Assist with program logistics and general administration including filing, answering phones calls, scanning, photocopying, and note-taking for meetings
- Assist with developing and implementing administrative systems to ensure effective and efficient administrative efforts
- Create and maintain Excel sheets of program data for multiple programs
- Draft and send correspondence, such as emails, memoranda, and letters, to professional contacts
- Monitor inventory of office supplies and requisitioning replacements as needed
- Prepare background materials for meetings or on special topics
- Oversee scheduling and meeting details
- Assist with special events and projects, as needed
- Perform other related duties as assigned
- Associates degree required, Bachelor's degree preferred
- Minimum of three (3) years of intermediate administrative experience
- Mature judgment and ability to work independently and as part of a team
- Excellent communication and organizational skills
- Sensitivity to and interest in supporting the unique struggles of population supported by organization (at-risk individuals and families)
- Tech savvy, Experience with CRM or database systems and MS Office Suite
- Excellent organizational skills and ability to determine priorities and meet multiple deadlines
- Detail-oriented with strong multi-tasking abilities
- Vaccination for COVID and valid drivers license are required
FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.
