Securities and Advisory Services company is looking for an Office/Administrative Assistant to work in their Vienna office.
Hours/Schedule: Full-time
Job Type: Contract to hire
Location Requirements: Initially, all of the work must be in the Vienna, VA, office, but after the probationary period, it will be a combination of in-office/at-home with some flexibility. Note: Some events/workshops are in the evening and may require setup support from time to time.
Rate: $30/ hour
Job Description: Manage the day-to-day administrative tasks, workflows, and event coordination.
Responsibilities:
- Help improve the efficiency of office processes and communication
- Manage work-flow and ensure continuous follow-up for clients, prospects, and team
- Manage correspondence and maintain databases
- Draft written correspondence and newsletter articles
- Maintain the status of workflow items and coordinate with third-party vendors and team
- Prepare materials for presentations and client meetings
- Plan and coordinate small workshops and events
- Follow up with clients, event attendees
- Manage tickets in the CRM system and communicate status
- Ad hoc support as required
Qualifications:
- Positive, can-do attitude
- High level of integrity, honesty, and values
- Excellent follow-up, follow-through, and organization skills
- Excellent oral and written communication skills
- Strong computer skills including Word, Excel, and PowerPoint. CRM experience preferred.
- Bachelor’s Degree
- Exercise common sense, good judgment, and initiative in selecting the most effective work methods and tools
- Self-motivated with a strong emphasis on organization
- Able to work independently with minimal supervision and work well with a team
- Strong commitment to delivering a high level of customer service
- Financial Services experience a plus
FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.
