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Part-time Executive Assistant

  • Location Cambridge, MA
  • Category Administration
  • Date Posted 09/21/2022
  • Type Contract to Hire
  • Commitment Part-time
  • Job ID #4765

Rapidly expanding health technology company seeks Executive Assistant to support founders. Be part of the growth story for this highly-impactful, mission-driven company with cutting edge technology.

Title: Executive Assistant to Founders

Company: Innovative healthcare technology company providing decision support system for cancer patients and their doctors. Established internationally. Expanding rapidly in U.S.

Hours/Schedule: Part-time, 20 hours per week, during business hours

Job Type: Contract-to-permanent

Location Requirements: Remote

Rate: $30/hr

Job Description: Working closely with company leadership daily, provide effective operational support ensuring follow-through on tasks, handling administrative details and maintaining workflow. Includes a variety of administrative, scheduling, coordination, communication, organization responsibilities. Responsibilities include, but are not limited to:

  • Manage calendars for the founders including meetings, travel and events across international and domestic time zones using Google Calendar.
  • Schedule appointments or meetings with clients, vendors, staff and others. 
  • Arrange travel plans and itineraries for leadership.
  • Research and prepare packets, including bios and other background materials for meetings and appointments.
  • Assist in preparation of presentation materials, proposals, draft emails and other correspondence.
  • Document meeting minutes, action items and decisions; help coordinate and manage action items resulting from meetings.
  • File and organize business documents and records.
  • Assist management team with special projects as needed.
  • Additional administrative duties as required.
Qualifications:
  • Bachelor’s degree.
  • 5 years of relevant experience supporting office operations or senior management in a start-up or small business environment.
  • Highly proficient in Microsoft Office software, especially Word, Excel, and PowerPoint.
  • Experience in or ability to quickly learn Google Calendar and WhatsApp.
  • Excellent organizational skills, follow-through, and responsiveness.
  • Strong verbal and written communication skills.
  • Dedication and resourcefulness to push things forward throughout the organization by anticipating needs, troubleshooting issues and responding proactively and personably.
  • Ability to take initiative and problem-solve.
  • Comfortable in a fast-paced, dynamic, start-up environment. 

 

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.