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Payroll & Benefits Specialist

  • Category: Finance / Accounting
  • Location: McLean, Virginia
  • Work Arrangement: Hybrid
  • Type: Full-time/Flex

Top rated wealth management firm in the McLean area needs a Payroll & Benefits Specialist for a full-time hybrid role.
 

Hours/Schedule:  Full-time, flexible.  First 90-days of training on site then hybrid schedule going forward.
 

Job Type: Contract to hire

 

Location Requirements: Hybrid    

Rate: $35-50/hour based on experience

 
Responsibilities:  

  • Prepare semi-monthly and quarterly payrolls, hourly employee payroll, deductions, vacation/sick leave accruals, accuracy of earnings and records. Enter payroll in GP. Point of contact for staff for ADP WorkForce and paycheck details.
  • Administer revenue reports for payroll. Maintain payroll analysis reports for staff and earnings report for COO and HR.
  • V2020 administration – track weekly revenue, in charge of staff and reps RA transactions.
  • Review and process expense reports and reimbursement requests for accuracy and according to the policy. Manage Concur expense system.
  • Administer 401k benefits and Profit Sharing plans.
  • Assist with administering group health, dental, life insurance policies, FSA/HSA, health club membership, and other employee benefits. Assist with annual renewals and audit.
  • Provide payroll and billing policy orientation to staff. 
  • Administering charitable giving through corporate Donor Advised Fund. Provide charitable analysis to trustees.
  • Manage incoming checks and process deposits.
  • Provide support during quarter-end and year-end processes, W2 adjustments for staff.
  • Comply with local, state, and federal government reporting requirements and tax filings related to quarterly and annual payroll.
  • Maintain an orderly accounting filing system and process incoming mail for payroll.
  • Manage special projects as appropriate.
  • Provide clerical and administrative support to Controller as requested. Assist with one-time projects as needed.
  • ADP Interface:
    1. Entering new hire profiles and completing new hire onboarding requirements.
    2. Managing PTO policies and balances.
    3. Answering basic ADP-related questions from staff.
    4. Selecting and confirming benefits
    5. Running reports
    6. Administering 401(k) employee program through John Hancock
Additional duties as necessary, including but not limited to:
  • Filing, scanning, and research projects as needed
  • Drafting and sending correspondence related to office policies and employee performance

 

Qualifications:  

  • Work experience as an Accounting Assistant or Payroll Specialist.
  • Knowledge of basic bookkeeping procedures.
  • Work experience in ADP Workforce and Time & Attendance.
  • Knowledge of Great Plains accounting software a huge plus.
  • Proficient in Excel.
  • Knowledge of Concur Expense system is a plus.
  • Ability to keep confidential information safe and private due to working with sensitive staff and leadership information.
  • Outstanding organizational ability with great attention to detail. Good math skills and the ability to spot numerical errors.
  • Excellent writing and communications skills.

 

 

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.  

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