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Program/ Data Specialist

  • Category: Project Management
  • Location: Washington, DC
  • Work Arrangement: Remote
  • Type: Part-time

Civil legal aid organization is looking for a well-qualified Program Specialist to join their dynamic team 

Hours/Schedule: 30 hours weekly

Job Type: consultant, on-going opportunity 


Location Requirements:  Remote , must be local to the area for an occasional onsite meetings 

Rate: $30-34/Hr., based on experience

Job Description: 

Responsibilities:  The Program/ Database Specialist provides support to the Programs team . This position collaborates with program staff and consultants to coordinate activities in programs and grants management and provides support with the grants database administration in an effort to meet objectives and attain organizational goals.

Administrative and Database Support

  • Lead configuration of workflows, data tables, and design of custom forms to support the grants program in relevant databases
  • Assist the Director of Programs with administrative tasks
  • Maintain effective storage and filing systems, ensuring data integrity, as well as consistent and accurate record management
  • Ensure grant documentation is saved in database(s) and complies with IRS regulations and Foundation requirements
  • Provide quality control through drafting, proofreading, and finalizing various deliverables

Programming and Grant making

  • Establish and sustain comprehensive knowledge of the grants management database
  • Provide technical and systems support to grantees and programs staff for all program functions
  • Monitor grant proposal status and follow up as needed to ensure efficient, accurate, and compliant processing
  • Generate loan documents, coordinate execution of loan documents, and prepare all necessary materials for repayment packets
  • Assist in review of grant reports to verify fulfillment of grant agreement terms
  • Serve as a resource and liaison through interactions with staff to obtain and provide information and required documentation
  • Collaborate with Programs staff to perform and share research for program planning
  • Assist with the preparation and management of program and budget reports


  • Bachelor’s degree or equivalent combination of education and experience
  • Knowledge of Javascript and HTML programming 
  • Experience with third-party integration with databases
  • Ability to create and run reports within database systems
  • Experience in a grants database a plus
  • Strong knowledge of administrative practices, with excellent formatting skills
  • Excellent written and verbal communication skills with the ability to convey information accurately
  • Highly organized with exceptional attention to detail and accuracy
  • Ability to prioritize and adhere to deadlines while being flexible in work assignments
  • Ability to work efficiently independently and within a team
  • Ability to effectively utilize Microsoft Office Suite and Adobe Acrobat
  • Ability to develop and configure website materials
  • Demonstrated commitment to racial equity and diversity


FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.  

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