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Special Events Manager

  • Location Boston, MA
  • Date Posted 06/28/2022
  • Type Direct Hire
  • Commitment Full-time/Flex
  • Job ID #4590
Small and growing nonprofit in downtown Boston has an opportunity for a Special Events Manager to work as part of a five-person team to lead event fundraising strategy. This organization serves the mental wellness space and has an incredible mission. 
 
Hours/Schedule: Full-time Flex
 
Job Type: Direct
 
Location Requirements: Hybrid, 2-3 days/week in Boston

Rate: $58-65K/year

 
Job Description: 
This growing organization provides education services and outreach that serve the mental health and wellness space. We provide a working environment that celebrates the positive work that occurs here each and every day.
Excellent opportunity for an event professional with growth potential. The Special Events Manager collaborates directly with the Deputy Director of Development and is responsible for developing events, producing and meeting revenue projections, including sponsorships, coordinating event participation, managing vendors, budget tracking, and event communications.   This role presents an opportunity to manage large-scale events, including a 5K, breakfast events, a company Boston Marathon team, and other special events and meetings throughout the year. The ability to connect with the mission and values of our organization is vital.

RESPONSIBILITIES 

  • Take a leadership role in developing a revenue-generating strategy, planning and implementing of successful special events as a part of a coordinated annual fundraising plan. Set and exceed event revenue goals. Work collaboratively with development and program staff to ensure events are well-integrated across the organization, departments and programs.
  • Manage and work closely with event management vendors as well as site staff and additional vendors needed for the event; overseeing timelines and deliverables to ensure event success.
  • Staff event committees, develop theme, program design, speaker selection, and other aspects of event, working with Development staff and event committees.
  • Oversee event logistics and project management, working with a third-party events company (secure and manage venue and vendors, establish and monitor timelines, recruit and manage event volunteers, track solicitation levels, registration and guest lists, logos and ads, payments, and day-of event management.)
  • Lead and coordinate corporate and individual sponsorship strategies, including identifying prospects, conducting cultivation and solicitation activities and supporting committee and staff in cultivation and solicitations.
  • Ensure revenue generating strategies, stewardship, and support for events are in place and effective.
  • Develop communication plan and coordinate production of event collateral including invitations, promotional items, signage, and program books with appropriate internal and external partners.
  • Build and update events on Peer-to-Peer fundraising platforms, including creating content and design; produce recruitment and participant emails in line with communications strategy. Requires some basic HTML coding experience.
  • Serve as point person for third parties wishing to fundraise or hold an event on behalf of organization. Develop marketing and support strategies, facilitate engagement, and track progress and results for each third party.
  • Plan cultivation events, meetings and other smaller events as needed for Board, Council, major donors, and Marathon Team.
  • Recruit, train, and supervise interns and volunteers.
QUALIFICATIONS 
  • 3 – 5 years of non-profit event experience required; virtual event experience a plus.
  • Preference for experience managing peer-to-peer events, breakfast/gala events, marathon team support, corporate and individual sponsorship, major donor cultivation events.
  • Must possess strong written and oral communication skills, including ability to make effective and persuasive presentations to volunteers, staff, industry peers, donors, and others as required. Attention to detail and aesthetic presentation are important.
  • Must be comfortable with phone, video conferencing, email, and in person communication.
  • Ability to interact effectively with others and resolve conflicts and internal issues appropriately.
  • Functions well as a member of a team.
  • Highly organized, detailed oriented, strong project management skills required.
  • Experience with CRM software and Peer-to-Peer fundraising platforms required. Salesforce and Classy experience preferred.
  • Ability to work with sensitive and confidential material.
  • Proficiency in Word, Excel, and PowerPoint required. Experience with HTML a plus.
  • Experience with InDesign and Photoshop preferred.
  • Professional attitude, strong work ethic, and ability to think and act strategically.
  • BA or BS preferred.
SPECIAL REQUIREMENTS 
  • Some local travel may be required for industry related conferences as well as visits to other agencies and event sites. 
  • Lifting/ moving of supplies and being outdoors, sometimes in inclement weather, for events.
  • Flexibility in meeting demands and remaining positive during interactions is essential.
  • Flexibility in working hours appropriate to meet responsibilities is required.

 

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