Non profit Association in Washington DC is looking for a part time Virtual Assistant to support the CEO
Hours/Schedule: 50 hours a month, check ins 3 times a day
Job Type: Contract
Location Requirements: Remote within the DC area
Rate: $35/hour
Job Description: To support the CEO
Responsibilities:
- Manage and maintain CEO calendars
- Manage meeting requests and schedule appointments promptly, including making reservations for meetings over meals and identifying locations for coffee meetings in Washington, DC.
- Track birthdays of Board of Directors and Advisory Council Members.
- Prepare birthday emails with links to social media posts and alert the CEO when emails are ready to send out.
- Respond to scheduling requests within 24 hours.
- Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint.
- Meet weekly with CEO to review priorities.
- Keep track of tasks and priorities.
- Provide CEO with daily/weekly updates on tasks via email.
- Assist with preparing CEO expense reports.
- Handle stakeholder inquiries, resolve issues promptly and provide stellar customer service.
- Acknowledge receipt of email communication from internal and external stakeholders
- Coordinate with Chief of Staff to complete special projects assigned by the CEO, ensuring deadlines are met and goals are achieved.
- Handle confidential information with discretion and professionalism.
- Research and organize data as requested.
- Assist with travel and accommodation bookings as requested.
Qualifications:
- College degree
- Previous experience as a virtual assistant or related role
- Strong problem-solving skills and the ability to anticipate needs and proactively address them.
- Strong working knowledge of MS Office
- Experience with online meeting software (e.g.: Zoom, Microsoft Teams)
- Proficient with online calendars and scheduling
- Excellent writing, verbal communication, and time management skills
- Exceptional organizational skills and the ability to complete tasks with little supervision.
FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.
