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Program Specialist

  • Category: Administration
  • Location: Washington, District Of Columbia
  • Work Arrangement: Remote
  • Type: Full-time/Flex

Civil legal aid organization is looking for a well-qualified Program Specialist to join their dynamic team 

Hours/Schedule: Full-time/Flex, 35 hour work week 

Job Type: Direct Hire

Location Requirements: Work will be done remotely, candidates must be local to the WDC area for 2-4 onsite monthly meetings in their Washington, DC office 

Rate: 56k , plus excellent benefits

Job Description: The Program Specialist provides support to the Programs team . This position collaborates with program staff, grantees, and consultants to coordinate activities in programs and grants management in an effort to meet objectives and attain organizational goals.


Administrative Support

  • Assist the Director of Programs with administrative tasks and clerical functions
  • Develop and maintain effective storage and filing systems, ensuring data integrity, as well as consistent and accurate record management
  • Ensure grant documentation is saved in database(s) and complies with IRS regulations and Foundation requirements
  • Manage incoming correspondence including review, transmission, and follow up action
  • Schedule, coordinate and participate in meetings, presentations, training sessions and conferences
  • Accurately record and produce clear, concise minutes from discussions
  • Provide quality control through drafting, proofreading and finalizing various deliverables
  • Prepare for the annual audit by compiling required documentation, assisting with on-site requests, and preparing materials for review by the Director of Programs
  • Programming and Grant making

  • Establish and sustain comprehensive knowledge of the grants management database
  • Provide technical and systems support to grantees and programs staff for all program functions, including the Loan Repayment Assistance Program (LRAP)
  • Monitor grant proposal status and follow up as needed to ensure efficient, accurate and compliant processing
  • Ensure application forms are readily accessible and review application forms for completion
  • Communicate award amounts, prepare written communications, generate loan documents, coordinate execution of loan documents and prepare all necessary materials for repayment packets
  • Monitor completion and payments, ensuring deliverables are received and follow up as necessary
  • Assist in review of grant reports to verify fulfillment of grant agreement terms
  • Serve as a resource and liaison through interactions with grantees, vendors and staff to obtain and provide information and required documentation
  • Collaborate with Programs staff to perform and share research for program planning
  • Assist with the preparation and management of program and budget reports
  • Carry out onboarding activities for new consultants, such as setting up access to files and sending the Style Guide, Message Framework, etc.



  • Bachelor’s degree or equivalent combination of education and experience
  • Minimum of two years of professional work experience handling duties comparable to those outlined above
  • One year of work experience in a nonprofit environment
  • Interest in DC civil legal services sector, community, foundation, and grantmaking
  • Strong knowledge of administrative practices, with excellent formatting skills
  • Excellent written and verbal communication skills with the ability to convey information accurately
  • Strong interpersonal and relationship building skills
  • Highly organized with exceptional attention to detail and accuracy
  • Sound professional judgment and demonstrated professional maturity
  • Customer-service oriented and eager to support the Foundation’s Mission and Vision
  • Ability to prioritize and adhere to deadlines while being flexible in work assignments
  • Ability to work efficiently independently and with a team
  • Ability to utilize available tools and resources and ask relevant probing questions
  • Ability to produce high-quality deliverables under the guidance of assigned supervisor
  • Ability to thrive and adapt to the changing demands of a fast-paced, rapid-growth environment
  • Ability to effectively utilize Microsoft Office Suite and Adobe Acrobat
  • Ability to develop and configure website materials
  • Demonstrated commitment to racial equity and diversity
  • Willingness to contribute to a positive work environment


FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business need.  

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